Invoicing books and invoicing requirements generally

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Entirelyidentifiable
Posts: 75
Joined: Sun Mar 29, 2015 10:29 pm

Invoicing books and invoicing requirements generally

Post by Entirelyidentifiable »

Hi,
My accountant in Portugal says I need an official invoicing book printed from the official print shop. I'm sure someone somewhere said that it is okay to use electronic invoices now.

Which is correct and what do people on here do? We use a UK agency.
e-richard
Posts: 5008
Joined: Sun Oct 17, 2004 11:33 am
Location: Algarve, Portugal
Contact:

Post by e-richard »

I registered myself as simplified Cat B business. This is a very new thing. It means you do not have to keep records of costs etc - most of which were not allowable anyway. It means you are taxed on 15% of your gross rental income - simple.

BUT, you do have to send the tax office copies of invoices each month. You can register with the tax office to send these electronically, but it has to be done with specialised software.

My accountant does all this for me. I email him with the details, and he submits them monthly online direct to the tax office.

There is no paper.

.... And he charges me an outrageous sum to do all that :shock: :cry:
** Richard
PIMS: Holiday Rental Management system
They say we learn from our mistakes. That makes me a genius !
Entirelyidentifiable
Posts: 75
Joined: Sun Mar 29, 2015 10:29 pm

Post by Entirelyidentifiable »

Ah yes this is definitely the regime the accountant has suggested with the simplified taxes (at a price too when it comes to her fees!!)

I would much prefer to do it electronically via software but she didn't even mention that as an option.
I use a UK-based agency for my rental guests so if I did use software, how might that work? I could get info from them with the client names etc. but what else do you need for the invoices?

This is all so complicated!
kteee
Posts: 417
Joined: Mon Sep 20, 2004 6:44 am
Location: Algarve

Post by kteee »

I submit my invoices via toconline, which was set up by my accountant and costs around 6€ per month, but I do my own rentals so have all the info

If the clients are Portuguese you need their fiscal number and address, if not just name and country of residence, plus how much they've paid (in euros) and date of stay
kteee
Posts: 417
Joined: Mon Sep 20, 2004 6:44 am
Location: Algarve

Post by kteee »

I submit my invoices via toconline, which was set up by my accountant and costs around 6€ per month, but I do my own rentals so have all the info

If the clients are Portuguese you need their fiscal number and address, if not just name and country of residence, plus how much they've paid (in euros)
kteee
Posts: 417
Joined: Mon Sep 20, 2004 6:44 am
Location: Algarve

Post by kteee »

I submit my invoices via toconline, which was set up by my accountant and costs around 6€ per month, but I do my own rentals so have all the info

If the clients are Portuguese you need their fiscal number and address, if not just name and country of residence, plus how much they've paid (in euros) and date of stay
kteee
Posts: 417
Joined: Mon Sep 20, 2004 6:44 am
Location: Algarve

Post by kteee »

I submit my invoices via toconline, which was set up by my accountant and costs around 6€ per month, but I do my own rentals so have all the info

If the clients are Portuguese you need their fiscal number and address, if not just name and country of residence, plus how much they've paid (in euros) and date of stay
kteee
Posts: 417
Joined: Mon Sep 20, 2004 6:44 am
Location: Algarve

Post by kteee »

I submit my invoices via toconline, which was set up by my accountant and costs around 6€ per month, but I do my own rentals so have all the info

If the clients are Portuguese you need their fiscal number and address, if not just name and country of residence, plus how much they've paid (in euros) and date of stay
RichardHenshall
Posts: 414
Joined: Sat Sep 05, 2009 4:06 pm
Location: Luz, Algarve

Post by RichardHenshall »

So far, I've reported using the Portal das Finanças directly at https://www.portaldasfinancas.gov.pt/pt ... orm.action without the assistance of a Portuguese accountant.

Whether I'm doing it right remains to be seen.

For non-Portuguese it asks for a passport or other ID/tax number.
Entirelyidentifiable
Posts: 75
Joined: Sun Mar 29, 2015 10:29 pm

Post by Entirelyidentifiable »

Thanks - I will take a look. This accountant is really not inspiring confidence and is not cheap either!
aasta
Posts: 800
Joined: Mon Aug 31, 2009 10:17 pm
Location: Pe da Serra, Portugal

Post by aasta »

we use the invoicing books (and since about 2 years also post directly to the site Richard mentioned).......we were told by our accountant that online is very expensive...but am in process of switching accountants and will ask about doing it all on line......new accountant is very compitant....will share any new insights we receive from her
aasta
Entirelyidentifiable
Posts: 75
Joined: Sun Mar 29, 2015 10:29 pm

Post by Entirelyidentifiable »

Thanks. That would be great. Hmmm I need to decide asap as I need to get the invoice book printed in time for the first run of submissions to finance. Suspect I will have to just do it that way for now. As my agency is in the UK, I guess I just get the client's details, add the amount and then send it to the accountant...annoying though!
RichardHenshall
Posts: 414
Joined: Sat Sep 05, 2009 4:06 pm
Location: Luz, Algarve

Post by RichardHenshall »

NALLE.pt wrote:The AT has clarified that “Recibos Verdes” for local lodging accommodation are only to be done in electronic format. It is not compulsory to have receipt books printed. Tourists who want to have an official receipt, can be given a hard copy of the electronic invoice produced within the AT System.
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